The amount of data we have available nowadays makes it almost impossible to keep track of, mostly as we assume and believe that everything is important or will come in handy at some point.
Yet, a jammed storage space slows down other operations, making it hard to seek optimal efficiency, plus you’ll never be able to clean it all, as you don’t know all the files or data that you might need or not.
In the text below, we’ll try to keep it short and simple and go through some crucial steps you can implement to optimize cloud efficiency by better managing your storage space. Read on!
Approach the Issue Strategically
Data tiering means you’ll categorize your data according to importance or better say depending on how accessible the data needs to be at any given moment.
Not all data require the same level of accessibility or storage performance. Data that are frequently accessed should be stored in high-performing tiers, as their significance is far greater than some other data that can be moved to archives cost-effectively, to lower-tiered storage spaces.
That way you’ll organize your data better, and you’ll have easy and fast access to data needed frequently and daily, as some file’s content is crucial for performing your job or other daily activities.
Leverage the Tools Available
With so many different tools available, it’s almost impossible to make a mistake. Especially with the rise of AI, the many different ways you can store your cloud space to optimize it better are almost endless.
And that’s just one example of the many ways in which AI and other available tools are more than effective in making sure your cloud space storage is optimized to perfection.
One interesting tool you can leverage to your advantage is the use of helpers, companies offering the service to make sure you can find and remove duplicates, thereby organizing everything far better than before.
You can always look up the filerev.com website or any other similar company to get a rough idea of what we’re talking about.
The main advantage is that these tools can automatically apply policies, such as data retention and deletion schedules, to maintain an organized and efficient storage environment.
Back Ups
Every cloud space offers the chance to upgrade to more storage space, but those aren’t necessarily cheap or the solution to your problem.
A better way to deal with the issue is to make sure your back as it is, is better organized. How do you do it? You’ll have to ensure that only critical data is replicated and that retention periods align with operational requirements.
Make use of the periodic backup better than before. Make sure you’re duplicating only data once, and avoid having the same item several times, as it only creates additional jamming of the existing storage space you have.
Keep Track
Monitor, keep track, take a look from time to time, and make sure to analyze usage reports. Those give you a great insight into how your space is being used and how you might optimize it far better.
Maybe you’re doing something wrong, maybe there are still some apps you didn’t know existed or files that you will never need again.
That’s usually the case with files for one-time projects, as in those cases you’ll probably store everything on the subject in hopes that it might come in handy but after a few months, you’ll recognize their true importance and become aware of the fact that you won’t be needing them anytime soon.Â
It’s easier than it seems; it just takes some time to adjust everything. Take the evening off, have a cup of tea, and dedicate a few hours and you’ll recognize the endless possibilities. What’s left is to keep track from time to time and that’s it.
